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STATE HUMAN RELATIONS COMMISSION OF THE STATE OF DELAWARE BY-LAWS
ARTICLE I – OFFICERS
SECTION 1. The Officers of the State Human Relations Commission of the State of Delaware shall be a Chairperson and a Vice-Chairperson.
SECTION 2. The Chairperson shall preside at all meetings of the Commission. The Chairperson shall be the only person authorized to make public announcements for the Commission. The Chairperson shall appoint the Executive Committee of the Commission and shall serve as its Chairperson. The Chairperson shall also appoint all other standing and special committees of the Commission. The Chairperson shall be a member of all committees of the Commission, ex officio. The Chairperson shall designate members of the Commission and/or its Staff to represent the Commission and/or its Staff upon all affiliated associations, committees, and organizations; at meetings; and the like.
SECTION 3. The Vice-Chairperson shall be vested with all powers and perform all the duties of the Chairperson in his/her absence or disability, to the extent which may be permitted by law, and the Vice-Chairperson shall perform such other duties as may be prescribed from time to time by the Commission. The Vice-Chairperson shall be a member of the Executive Committee and also a member of all standing and special committees of the Commission, ex officio.
ARTICLE II – STAFF
SECTION 1. The Director of the Office of Human Relations shall attend all meetings of the full Commission, the Executive Committee and, upon the request of the Commission Chairperson, meetings of standing committees of the Commission. The Director or his/her designee shall act as clerk of Commission and Executive Committee meetings and shall record the proceedings of the meetings thereof which shall be kept in a book to be maintained for that purpose. The Director shall give proper notices of all meetings of the Commission and of the committees thereof. The Director shall be the chief of the Staff of the Office of Human Relations and shall direct and supervise the personnel thereof.
The Director shall supervise and direct the execution of all policies, orders and resolutions of the Commission or of the Executive Committee as may be required of his/her by the Commission or the Executive Committee.
ARTICLE III – MEETINGS
SECTION 1. The Commission shall meet once each month provided, however, a majority of a quorum present at any such meeting may postpone or change the date of the next monthly meeting.
SECTION 2. A special meeting of the Commission may be called at any time by the Chairperson or by eight (8) members of the Commission acting independently of the Chairperson.
SECTION 3. A meeting of the Executive Committee may be called at any time by the Chairperson or by three (3) members of the Executive Committee acting independently of the Chairperson.
SECTION 4. A written notice of each regular meeting of the Commission or of the Executive Committee shall be mailed by the Office of Human Relations to each member of the Commission or of the Executive Committee, as the case may be, at least seven (7) days prior to the date of such regular meeting. Notice shall be given by the Office of Human Relations to each member of the Commission or of the Executive Committee, as the case may be, at least two (2) days prior to the date of any special meeting which may be duly called, as aforesaid.
SECTION 5. Ten members of the Commission shall constitute a quorum for the transaction of business. In the absence of a quorum, the Commission shall act by plurality and submit to a vote at the next meeting at which a quorum exits any matters for ratification upon which the authority of the Commission is needed.
SECTION 6. At all meetings of the Commission or of the Executive Committee thereof, all proceedings shall be conducted in accordance with Robert’s Rules of Order, to the extent not inconsistent with the Administrative Procedures Act.
ARTICLE IV – ORDER OF BUSINESS
SECTION 1. The order of business at all regular meetings of the Commission, or of the Executive Committee thereof, shall be as follows:
I. Call to Order and Period for Silent Meditation.
II. Acceptance of the Agenda.
III. Expressions from members of the public present.
IV. Approval of Minutes of previous meeting.
V. Report of Chairperson.
VI. Reports of Director of Office of Human Relations.
VII. Reports of Committees.
VIII. Old Business.
IX. New Business.
SECTION 2. The Chairperson shall have the authority to deviate from the order of business as circumstances warrant.
SECTION 3. Presentations by members of the public shall be limited to ten minutes, unless approved by the Chairperson. Speakers are requested to give presentations in the order of sign in. The Chairperson may limit the number of speakers heard, as circumstances warrant.
ARTICLE V – COMMITTEES
SECTION 1. The standing committees of the Commission shall be as follows:
1) Executive Committee
2) Legislative Committee
3) Equal Employment Opportunity Committee
4) Public Awareness Committee
5) Community Response Committee
SECTION 2. In December of each year, the Chairperson shall review the composition of each of the Standing Committees, shall make appointments and/or reassign members of the Commission to each of the Standing Committees, as needed, and shall name a Chair of each of the Standing Committees to serve for the following calendar year. Each member of the Commission shall participate actively in the work of one of the standing committees
SECTION 3. The Chairperson may appoint special or ad hoc committees at any time and from time to time.
SECTION 4. The Executive Committee of the Commission shall be composed of the Chairperson, and eight (8) members of the Commission, as follows: the Vice-Chairperson of the Commission, the Chair of the Community Response Committee, the Chair of the Legislative Committee, the Chair of the Public Awareness Committee, the Chair of the Equal Employment Opportunity Committee and three (3) other members of the Commission at-large.
SECTION 5. The Equal Employment Opportunity Committee shall consist of those four (4) members of the Commission designated to serve on the Governor’s Council on Equal Employment Opportunity pursuant to Executive Order Number Twenty-Eight, approved by Governor Thomas R. Carper on March 10, l995. This Committee shall be responsible for fulfilling the responsibilities of the Commission in connection with the work of such council.
SECTION 6. The Legislative Committee shall be responsible for revising the By-Laws and regulations of the Commission as the need arises, for monitoring and making recommendations with respect to legislative initiatives that impact those matters falling within the mission of the Commission, for proposing legislative initiatives for the consideration of the Commission, and for drafting and working to implement such initiatives as are approved by the Commission.
SECTION 7. The Community Response Committee shall be responsible for receiving, evaluating, and making recommendations with respect to allegations of discriminatory practices referred to the Commission by the public.
SECTION 8. The Public Awareness Committee shall be responsible for recommending and implementing actions that serve to increase public awareness regarding discrimination and to promote amicable relations among the various racial, ethnic, religious, gender, age, social, and cultural groups within the state.
ARTICLE VI – AMENDMENTS
SECTION 1. Any duly-appointed member of the Commission may at any time propose an amendments to these BY-LAWS, by submitting the same in writing to the Chairperson.
SECTION 2. A copy of any proposed amendments of these BY-LAWS shall be forwarded by mail to each member of the Commission at least ten (10) days prior to the meeting of the Commission at which it is to be presented and acted upon, together with a written notice of the date, hour, and place of such meeting.
SECTION 3. Any amendment to these BY-LAWS must first be adopted by the affirmative vote of 2/3 of the active members of the Commission, as defined in Article III, Section 5., before the same shall become effective.